HOW TO ORGANIZE A COOPERATIVE
Organizing a cooperative can be complex and simple. It requires an understanding of the basic needs of the prospective cooperative members. It demands patience from the organizer who must make the cooperative's long-term goals and objectives, and its visions a real part of the members' lives.
But it can be too easy because the Cooperative Code of the Philippines (RA 6938) has devised very clear-cut steps for the cooperative organizer and members. The following are the basic information that the prospective members should understand before organizing a cooperative.
There are nine (9) steps suggested in setting up a cooperative.
FIRST. Get organized. You must have at least 15 members to do that. At once determine the common problems you would want solved and the basic needs you would want provided for through a cooperative. You may want to include increasing your production, marketing your produce, credit assistance, power generation, banking or insurance and other similar needs. Determining your problems and needs will also help you classify the kind of cooperative you will be organizing. Even before a cooperative is set up, a dedicated core group people who will do all the organizational and paper works is a must. From this core group, working communities may be formed to set things moving. These committees may include membership, finance, executive, secretariat to name a few.
SECOND. Reserved your proposed cooperative name. Secure and fill up Cooperative Name Reservation Request Form (CNRRF). This must be submitted to CDA Central Office or any of its Extension Office. A reservation fee shall apply. Please click Name Reservation button.
THIRD. Prepare a general statement called an economic survey. Economic Survey is a general statement describing, among others, the structure and purposes of the proposed cooperative. The structure and actual staffing pattern shall include a bookkeeper. This should indicate the area of operation, the size of membership and other pertinent data in a format provided by the Authority.
FOURTH. Prepare the cooperative's by-laws. The by-laws contain the rules and regulations governing the operation of the cooperative.
FIFTH. Prepare the articles of cooperation. Mandatory contents of the articles of cooperation are the following:
(a) the name of the cooperative, which must include the word "cooperative";
(b) the purpose or purposes and scope of business for which the cooperative is to be registered;
(c) the term of existence of cooperative;
(d) the area of operation and the postal address of its principal office;
(e) the names, nationality and the postal addresses of the registrants;
(f) the common bond of membership;
(g) The list of names of the directors who shall manage the cooperative; and
(h) The amount of its share capital, the names and residences of its contributors, and a statement of whether the cooperative is primary, secondary or tertiary. The articles of cooperation shall be signed by each of the organizers and acknowledged by them if natural persons, and by the chairpersons or secretaries, if juridical persons, before a notary public. .
SIXTH. Secure bond of accountable officer(s). A surety bond should be secured from a duly registered insurance or bonding company. Every director, officer and employee handling funds, securities or property on behalf of the cooperative shall be covered by this. The board of directors shall determine the adequacy of such bonds.
SEVENTH. Execute Treasurers Affidavit. A sworn statement of the treasurer elected by the subscribers showing that at least twenty-five per centum (25%) of the authorized share capital has been subscribed, and at least twenty-five per centum (25%) of the total subscription has been paid should be executed and to be attached to the articles of cooperation. The paid-up share capital shall not be less than Fifteen thousand pesos (P15,000.00)..
EIGHTH. Complete the Pre-Registration Seminar (PRS). A prospective member of a primary cooperative must have completed a Pre-Registration Seminar (PRS). You may contact the Regional or Extension Office which has jurisdiction over your proposed cooperative for technical assistance.
NINTH. Register your cooperative with the Cooperative Development Authority (CDA). Submit the following required documents in four (4) copies duly notarized;
- Economic Survey;
- Articles of Cooperation and By-Laws;
- Surety bond of accountable officers;
- Treasurer's Affidavit;
- Approved Cooperative Name Reservation Slip;
- Certificate of PRS (issued by CDA);